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Security Tips While Working Remotely

April 20, 2020 • Business Tips, Data Security • 5 min read
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Due to the COVID-19 pandemic, we’ve seen a lot of changes, not only to our lifestyle but also on how businesses operate. Home quarantine, social distancing and working from home has become the norm.

Although it’s all temporary, the practice of remote work will have a long-lasting impact on how businesses connect and coordinate with their employees.

Aside from the challenge of effectively managing a remote team, most businesses or organizations are not prepared for a remote work set up particularly with cybersecurity. However, with the help of an IT services provider, remote working can be set up in a secure manner enabling safe collaboration between your employees.

Here are some of our security tips while working remotely:

1. Work with a Virtual Private Network (VPN)

A VPN can establish a secure connection between the business network and the remote worker’s device. All the data sent through this channel is encrypted and protected ensuring that all files remain safe.

The downside is it requires a high internet bandwidth depending on the files your employees are working on or the applications they will use.

It is not recommended to use a VPN to connect personal computers since the files can be copied or stored on the user’s computer.

Related Article: Does VPN Protect Your Online Privacy

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2. Use of Cloud Applications

When you use web-based applications, you can let your employees work from any location. Most cloud service providers have their security policy, and they are better equipped to secure any data within the apps.

3. Use of a Hosted VoIP Phone System

A hosted VOIP phone system securely allows remote access from computers, phones, or tablet. It provides internet-based phone calling for businesses and offers secure audio/video conferencing.

Your employees can access it remotely from any device while retaining the functionality of an office desk phone, so no need to change or have a new number.

4. Multi-Factor Authentication

Passwords can easily be compromised but with the implementation of multi-factor authentication, you’ll get an additional layer of security. Chances of stolen data are highly unlikely, so you and your employees will have peace of mind every time you access accounts.

Related Article: Authenticator App: Microsoft or Google?

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5. Firewalls, Anti-Virus Software and Anti-Malware

Either you’re providing devices for employees or they will be using their own – including mobile phones and tablets, ensure that firewalls, anti-virus software, and anti-malware are up to date. Your employees don’t all have the same level of technical expertise so you should be prepared to provide technical support when needed.

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6. Training Your Employees

Your employees shouldn’t worry about jeopardizing the company’s data security. As business owners, you can provide them with proper cybersecurity training especially if they are going to use their own devices.

They should be able to spot any unusual computer activities which can be a sign that malware is present. Your employees should also be prepared for phishing attempts and educate them on whom to contact in any case of suspicious activities. By doing this, you can prevent any cyberattack.

Not all businesses are the same. When working remotely or at home, some organizations may only need collaboration tools, and others may require a direct connection to your company’s network or need all of it. One thing is certain, each factor should include cybersecurity protocols so your company’s data will remain safe.

While this is a stressful time for most of us, it’s also a good opportunity to think about how your business is prepared for emergencies and how well could you do remote work.

Reach out to us today and we’ll help you set up a secure remote work environment tailored to your business needs.

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